GlossaryA B C D E F G H I L M N O P Q R S T U V W Z
An act, falling short of a military operation, or an omission intended to cause physical damage in order to assist a hostile foreign power or further a subversive political aim.
See section 79 of the Crimes Act 1961.
A method of transporting an article in such a way that the article is in the care of an authorised officer or a succession of authorised officers who are responsible for its carriage and safekeeping. The purpose of sending an article using safe hand is to establish an audit trail that allows the sender to receive confirmation that the addressee received the information.
Safety is the process of ensuring people involved with the organisation, including employees, customers and visitors, are protected from harm.
The process of removing certain elements of information that will allow the protective marking that indicates the level of protection required for the information to be removed or reduced. This can refer to both electronic media and hard copy information. Information that is not destroyed needs the originator’s approval to be released at a lower level. Also see overwriting.
Sensitive Compartmented Information. Classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Intelligence Community. See also Compartmented marking, Need to know.
A security classification that shows that compromise of the official information could cause serious damage to the national interest.
The controls and measures that an organisation uses to protect their people, information and assets.
Security Alarm System (SAS)
A SAS is the combination of intrusion detection devices, control panel, monitoring station and the policies and procedures needed to ensure an appropriate response to any alarms.
An accidental or unintentional action that leads or could lead to, the loss or damage of official information or resources. A breach is also a failure to observe the protective security mandatory requirements. See also Security infringement and Security violation.
Security classification system
See Classification System.
Security classified information (or resources)
See Classified information.
A security clearance is granted to an individual following a favourable vetting assessment and recommendation provided by the NZSIS. An employee’s suitability to access protectively marked material is dependent on the clearance level granted and the need-to-know principle.
Security clearance management (personnel security)
The process required for comprehensive management of personnel holding security clearances. While security vetting is fundamental, it must be supported by active security risk management by both the organisation and the individual. The security clearance management life cycle consists of preemployment identity and verification checks, NZSIS security vetting, the formal grant of a security clearance by the agency head, management of any risks identified by the NZSIS, reporting notifiable changes in circumstances or foreign contacts, annual security appraisals and security vetting reviews.
Security container or room
NZSIS-approved A, B or C class container or room. See Security Zones and Risk Mitigation Control Measures.
The ready acceptance by people that the securing of official information and other agency resources is an important and integral part of everyday work practices. The culture of a work group describes the patterns of basic assumptions, beliefs, customs and attitudes of the group that shape the behaviour of members of that group.
Security in Government Sector Manual (SIGS)
The New Zealand Government Security in Government Sector Manual was the precursor to the PSR.
A security infringement, breach, violation, contact or approach from those seeking unauthorised access to official resources, or any other occurrence, that results in negative consequences for the New Zealand government.
Any incident that violates internal protective security procedures as outlined in internal agency protective security procedures, other than those that can be categorised as a security breach or security violation.
An investigation carried out to establish the cause and extent of a security incident that has, or could have, compromised the New Zealand government. The overall purpose of a security investigation is to prevent the incident from happening again by making improvements to the agency’s systems or procedures.
Security of Information Agreement or Arrangement (SIA)
An agreement or arrangement with a foreign government setting out reciprocal obligations to safeguard exchanged classified information. Signatories make a moral and political commitment to uphold and adhere to the terms of the arrangement. An SIA holds treaty status and includes MOUs.
See Agency Security Plan
A set of rules and practices that specify or regulate how a system or organisation provides security services to protect sensitive or critical resources.
Any event that could result in the compromise, loss of integrity or unavailability of official information or resources, or the deliberate harm to people measured in terms of its probability and consequences.
Security risk criteria
Statements that communicate the expectations of an agency’s senior management about the agency’s security environment. These criteria help an agency identify security risk and prepare appropriate security treatments, and provide a benchmark against which the success of the security plan can be measured. Also see risk appetite.
Security risk review
The process used to determine risk management priorities by evaluating risk against predetermined criteria in the context of an agency’s protective security arrangements.
Security vetting recommendation
A formal assessment by the NZSIS recommending that the agency grant a security clearance to a candidate.
A deliberate, negligent or reckless action that leads, or could lead, to the loss, damage, corruption or disclosure of official information or resources.
A method of assessing the security of areas used for protecting people, or handling and storing information and physical assets, based on security controls. Security zones range from One to Five.
Security-in-depth (or defence-in-depth)
A multi-layered, systematic approach to security in which security countermeasures are combined to support and complement each other. This makes unauthorised access difficult, for example, physical barriers should complement and support procedural security measures and vice versa.
A type of acquisition strategy in which agencies provide a copy of the statement of requirements (SOR) to a small number of potential providers and request a tender from them for the performance of the function. Also see tendering.
A security classification that shows that compromise of official information would likely damage the interest of New Zealand or endanger the safety of its citizens.
Information that may be exempt from disclosure under sections 6 and 9 of the Official Information Act 1982.
The discrete, separate physical location of an agency’s facility(s). Agencies may occupy more than one site.
Site planning (physical security)
A determination, as part of the agency’s regular risk review, that the agency’s physical environment is appropriate or inappropriate.
Site security plan
A plan that documents measures to reduce to an accepted level the identified risks to the agency’s functions and resources at a designated site.
Service Level Agreements
A standard operating procedure, or SOP, is a set of step-by-step instructions compiled by an organization to help workers carry out complex routine operations.
A type of endorsement marking. A word or set of letters used to identify the source of certain information without revealing it to those who do not have a need-to-know. People who need to access this information must be cleared and briefed about the significance of this type of information. See also Codeword.
A planned event of such a nature that the national interest is served by the New Zealand government’s involvement in whole-of-government coordination of security and/or the provision of support to offshore events.
Specified persons who are authorised by the agency to have access to carry out work or perform duties.
State Services Commission
System Security Plan
Statement of Requirements (SOR)
A description of the activity or function to be contracted out in terms of required outputs and outcomes.
Stewardship is the careful and responsible management of something. In the context of this guide, it is the careful and responsible management of government information to benefit all New Zealanders.
A contractor who contracts to provide goods or services to another contractor, so that the latter can perform another contract.
Suitability indicators (personnel security)
Suitability indicators for a security clearance include maturity, responsibility, tolerance, honesty and loyalty, also see the Security Assessment Criteria and the Adjudicative Guidelines.