The purpose of these requirements is to:
- provide guidance on achieving a consistent and structured approach to determining personnel security management and controls in agency facilities
- strengthen processes for reporting changes in circumstances
- strengthen processes for the screening and evaluation of employees during the course of their employment
- help to establish consistent terminology for personnel security across the New Zealand government
- to give agencies and employees a better understanding of the security clearance vetting process.
The audience for these requirements is:
- New Zealand government human resources and recruitment staff
- New Zealand government security management staff
- contractors to the New Zealand government providing protective security advice and services
- any other body or person responsible for the security of New Zealand's people, information or assets.
These requirements cover:
- identification of suitable staff
- personnel security risk review
- developing a security culture.
They support the Personnel Security Management Protocol.
They are part of a suite of documents that aid agencies to meet their personnel security management requirements.
These requirements are divided into four sections:
- personnel security risk
- principles of personnel security management
- security clearance requirements
- candidate and agency responsibilities.
1.4 Compliance requirements
A control with a ‘must’ or ‘must not’ compliance requirement indicates that use of the control is mandatory. These are the baseline controls unless the control is demonstrably not relevant to the respective agency and can be clearly demonstrated to the agency head or accreditation authority.
A control with a ‘should’ or ‘should not’ requirement indicates that use of the control is considered good and recommended practice. Valid reasons for not implementing a control could exist, including:
- a control is not relevant because the risk does not exist,
- or a process or control(s) of equal strength has been substituted.
Agencies must recognise that not using a control without due consideration may increase residual risk for the agency. This residual risk needs to be agreed and acknowledged by the agency head. In particular an agency should pose the following questions:
- Is the agency willing to accept additional risk?
- Have any implications for All of Government security been considered?
- If so, what is the justification?
A formal auditable record of this consideration and decision is required as part of the governance and assurance processes within an agency.
The PSR provides agencies with mandatory and best practice security measures.
The controls detailed above describe if and when agencies need to consider specific security measures to comply with the mandatory requirements.
1.5 Relevant standards
Safeguarding Foreign Government Information (under development)